Xtos on BC26: The Role of ERP Architecture in the Digital Transformation of Terminal Operations
In today’s port logistics, technical and organizational requirements are continuously increasing. Xtos, as a modern Terminal Operating System (TOS), unifies all key areas of terminal operations—from core operating processes and management functions to financial operations—integrating established logistics structures directly with the latest version of Microsoft Dynamics 365 Business Central 26 (BC26). This platform delivers real-time, data-driven transparency, modular adaptability, and robust interoperability—especially in handling a wide range of EDI standards. The combination of industry-specific expertise with modern ERP technology provides terminal operators with a strong technical foundation to address the increasing complexity and dynamic nature of port operations both strategically and sustainably.
Contents:
Xtos on BC26: The Role of ERP Architecture in the Digital Transformation of Terminal Operations
Digitalization in Terminal Operations: Requirements and Challenges for TOS
BC26 as the Technological Foundation for Xtos in Terminal Operations
Integrating Standardized and Terminal-Specific Processes with Xtos on BC26
Automating Document-Based and Manual Activities with Xtos on BC26
Digitalization in Terminal Operations: Requirements and Challenges for TOS
Digital transformation in terminal operations presents multifaceted and complex requirements for IT infrastructure and process design. Key aspects include:
- Real-Time Data and Transparency: Reliable operational control requires access to current and complete information on transport assets, cargo, and inventory. This is the only way to accurately document workflows and rapidly identify deviations.
- Interoperability with External Systems: Data exchange with partners, authorities, shipping companies, and freight forwarders relies on standardized communication interfaces (such as EDI, APCS, and customs systems). Systems must be designed to ensure ongoing data integrity and compatibility.
- Scalability and Reliability: Terminal infrastructures must function reliably, even under increased loads due to seasonal fluctuations or temporary spikes in throughput. This necessitates an IT architecture that supports seamless capacity expansion and redundancy.
- Automation of Repetitive Tasks: High levels of automation are essential for workflows such as document handling, gate operations, or yard management. This reduces sources of error and enables more efficient use of resources.
BC26 as the Technological Foundation for Xtos in Terminal Operations
Business Central 26 (BC26) forms the technological foundation of our Terminal Operating System, Xtos, and plays a critical role in digitizing terminal-related processes. The current version of Microsoft Dynamics 365 Business Central has been specifically developed to meet the demanding requirements of complex and dynamic port and terminal environments.
- A key feature of BC26 is its modular, extensible object structure, facilitating flexible and scalable mapping of diverse terminal processes. This ensures data consistency and clear separation of process domains, making ongoing system enhancements in Xtos systematic and maintainable.
- BC26’s integrated API layer enables native connectivity with external systems, facilitating seamless integration of global EDI standards such as CODECO, COARRI, COPARN, and COPRAR. Centralized management of these interfaces ensures efficient and secure data exchange with partners, authorities, and shipping lines, while also supporting rapid onboarding of new partners and message formats.
- Another focus is on automated validation: BC26 offers advanced verification mechanisms that enhance the quality and legal security of document processes. For example, customs clearance, inbound validation, and invoice audits can be performed automatically and transparently, reducing errors and shortening processing times.
- In addition, BC26 provides a robust, high-performance, and scalable architecture. Particularly when handling large volumes of data and parallel operations, the system maintains the processing speed and reliability that a modern TOS like Xtos requires in terminal environments.
- Thanks to BC26’s flexibility, both standardized processes and terminal-specific workflows are supported—covering EDI communications, gate, yard, and automation processes comprehensively.
Integrating Standardized and Terminal-Specific Processes with Xtos on BC26
Xtos on BC26 enables integration of standardized EDI processes while preserving the necessary flexibility for terminal-specific workflows.
The BC26 API supports the incorporation of global message formats (CODECO, COARRI, COPARN, COPRAR). Real-time programming in AL allows rapid adaptation to new requirements—such as changes in gate or yard logic—without impacting system availability.
Example from practice:
A terminal receives a container pre-notification via EDI (COPRAR/COPARN), which the BC26 API processes automatically. Data consistency is checked, containers are recorded as “expected,” and further checks (e.g., customs or hazardous goods status) are triggered. After discharge from the vessel, a COARRI message is sent to the business partner. For gate-in or gate-out movements, the relevant CODECO message is automatically transmitted.
This interplay of standardized interfaces and custom process logic allows Xtos on BC26 to precisely and flexibly model even the most complex terminal workflows.
Automating Document-Based and Manual Activities with Xtos on BC26
Automation of document-based and manual processes is central to efficient terminal operations. Built on BC26, Xtos systematically digitalizes and streamlines recurring tasks and manual data entry. Core functionalities include:
Document-Based Processes:
- Automated capture, extraction, and reconciliation of invoices, packing slips, and transport documents; validation against stored orders and jobs.
- Rule-based workflows for approval and booking; discrepancies are automatically delegated to the responsible employees.
- Background checks of customs statuses ensure compliance with statutory requirements.
- More complex cases trigger tasks and escalations via transparent workflow and deadline management.
Operational/Manual Activities:
- Gate and vehicle processing in real time using fully integrated, mobile devices—enabling digital registration, identity checks, and access via DigiCounter with no manual intervention.
- Container handling and warehouse management: dynamic, rule-based space allocation; real-time process mapping minimizes manual errors.
- Equipment and workforce management: automatic task allocation to mobile devices; staffing based on live data and forecasts.
- Process monitoring: Proactive identification of bottlenecks and deviations, automated recommendations for action ensure smooth operation.
Benefits for Terminal Operators
The implementation of Xtos on BC26 offers terminal operators a range of practically relevant advantages:
- Reduction of Manual Steps and Error Rates: Automated workflows replace time-consuming, repetitive tasks, drastically reducing the risk of misentries or transfer errors in critical areas such as document handling or yard management.
- Accelerated and Synchronized Operations: End-to-end real-time data processing—from container announcements to gate and handling operations—enables precise management and optimal utilization of available terminal resources.
- Rule-Based and Transparent Regulatory Compliance: Built-in mechanisms for customs, tax, and hazardous materials are automated and intervene actively in the process as needed, addressing compliance risks at an early stage.
- Complete Transparency and Traceability: All transactions and operational decisions are digitally recorded and fully documented, available for internal analysis or external audits at any time.
- Scalable, Future-Proof Architecture: The IT solution is structured to accommodate growing data volumes or changes in process requirements, flexibly integrating exceptions or seasonal peaks without compromising stability or performance.
- Targeted Workforce Optimization: With routine work mostly automated, staff can focus on active process management and analysis, leveraging expertise and continuously developing operational qualifications.
Conclusion: Xtos on BC26 as a Pioneer of Digital Excellence
BC26 forms the technical and strategic foundation for Xtos in driving the digital transformation of terminal operations. It ensures sustainable competitiveness through innovative, scalable, and secure processes—enabling terminal operators to meet current and future challenges effectively.
Note for Interested Parties: We are happy to offer individual consultations or provide a live demonstration of Xtos on BC26. Please feel free to contact us!
